Records DigitizationParchment Records Digitization is a comprehensive record scanning and indexing service that transforms your legacy student records into indexed, digital files. Conveniently store, access, and fulfill requests from your Parchment Credential Library or store your digitized records locally.
Education organizations trust Parchment
Digitized student records
throughout the process to ensure perfection
Remote work? No problem. Manage incoming requests for legacy records with ease when you have secure, electronic access to all of your student records. Store files on the user-friendly Parchment platform or not— we provide you digital records after we’ve scanned and indexed them so you can do what’s best for your district now and into the future.
Don’t lose sleep over the potential for natural disasters to destroy your records. Parchment’s experienced team can transform legacy records of any type, into digital files that won’t go poof in a fiasco. Plus, you’ll get peace of mind— and a certificate of destruction— that the original records are safely and securely destroyed by our FERPA trained staff.
Get rid of the storage center you’ve been renting and repurpose your overflowing records room. With no storage limits or upcharge on the digital, easily searchable Parchment Credential Library we provide you, your space and budget are yours to put to better use.
Find that record from decades ago, in seconds. Parchment catalogs your newly digitized records by key personal data points and creates a comprehensive learner roster in your credential library to make finding the record you need super simple and super fast.
Betsy Allen
Office Manager at Helena Public Schools, MT
Your only responsibility is to send us your records. We’ll do the rest!
Prepare and ship your physical legacy records, in any format, including microfilm, microfiche, aperture cards, and paper to Parchment.
Next, we scan the records and index key data points including first name, middle, last, date of birth, student ID, last 4 of SSN, and grad year.
Ensuring accuracy is key. We run Quality Assurance (QA) tests 3 times throughout our process, including a review done with you, to affirm the records have been properly indexed and are of high quality.
Receive your newly digitized and indexed files via an SFTP for you to keep. We also give you the choice to store records in the Parchment Credential Library. We’ll create a roster of your learners, so that when new requests come in, you can auto-match based on the indexed data and learner profile, saving you even more time in your search.
Choose what you want to do with your legacy records. We can return them all to you or destroy them. And we don’t just shred your records—we incinerate them and provide you with a certificate of destruction.
Processing center is located in the continental United States
Quote per record, not per page
90 days or less for project completion
All staff are certified FERPA trained
K-12 Schools
Higher Education Institutions
Post-Secondary Learners
Countries
State/System Initiatives
Receivers
GED/HiSET Jurisdictions
Parchment Diploma Services empowers learners to confidently embrace their future with digital and print diplomas that support higher education enrollment, career entry, and beyond.
Give learners tools to communicate the skills they have to the workforce.
Help your learners be part of the largest credential network in the world.
Manage both print and digital certificate issuing with ease in a single, easy-to-use online app.
